What is the significance of having a printer?

photocopier supplier

In the majority of the places, you must have heard about paperless offices, and the primary reason behind this idea is the environmental concern. However, do you know why these paperless offices are still non-existent and far from reality? Most offices still rely on the papers and printers to run their daily tasks. Thus, below are the top five significance of using a printer.

  1. Printers are Pocket Friendly to Use 

Printers and their supplements like papers and inks are cheaper when compared to the hard disks, computers, servers etc. Printers and printing tools, in general, are more cost-effective than digital tools, but the situation can change in some cases. For example,

  • When you aren’t printing medium to large volumes of paper frequently, i.e., at least 3 to 4 times a week.
  • Irregular printing tools will dry up the ink and toner in the cartilage and coagulate. Later, you’ll have to bear that additional cost.
  • If you bought a non-branded printer by seeing the lucrative price.

So, consider buying printers from an authentic photocopier supplier, and the printing tools prove cost-effective when used to their maximum potential.

  1. Produce Multiple Copies Easily 

Some multifunction printers (MFP) are facilitating the user with copying also. Also, compared to scanning, copying comes in handy when you have to produce multiple sets of a particular document and compared to the single-use copiers, printers, in general, are cheaper due to the following reasons:

  • Lesser moving parts; reduced friction and hence minor machine maintenance.
  • The ink and toner of the copiers dry up quickly if not used frequently, and the toners are costly.

Thus, investing in a multifunctional printer is wiser than a single-use copier because the photocopier has its functional boundaries. Instead, the office printer is flexible for multi-use, and it’s worth the cost.

  1. Printed Documents are Easier to Edit 

It is an unquestionable fact that printed papers or documents make the editing and corrections easier than digital tools as they are more user friendly, and some other reasons are:

  • Editing like striking, highlighting the changes, and overwriting has more impact and is easier to understand on the paper than on the digital program.
  • It doesn’t bound an individual to a spot like electronics do.
  • An individual prefers to read lengthy documents in print rather than in digital form.

Many people believe that working on printed papers is more convenient, and the core reason is the habit of working with documents.

  1. Printed documents are an effective marketing tool 

Without printed documents, marketing campaigns are incomplete, no matter how many digital tools you develop. There are three reasons to support this argument, and that is:

  • Holding a pamphlet gives a sole connection you cannot experience in the digital booklet.
  • A person tends to trust the hardcopies easily.
  • Capability to reach a wider audience.

You must reach a wider audience and win their trust to make your marketing campaign successful, and that capability has seen more in the printed pamphlet than the digital pamphlet.

  1. Hard & Soft Copies Complement Each Other 

In the majority of the minor to large scale companies, paper is being used simultaneously along with the digital tools like cloud storage because the digital repository lacks critical features like:

  • The security risks due to potential big attacking
  • Regularly software updates and maintenances
  • Higher chances of human inaccuracy.

During presentations, you must have seen that the client asks for the papers of the same product because the clients trust the physical documents more as the documents can be kept for decades for future references.

There is teamwork between digital and paper documents, and certain high-quality printers offer you stapling & saddle stitching to give your papers a presentation-ready look.


If you’re using the printers only for printing and documentation purposes, consider buying office printers from Copylineuae. They have stocked multiple varieties of office printers and are worth every penny. Still, if you wish to invest more in printing tools, buy laser printers, photocopiers, scanners, plotters, & much more from the same company as their moto serves you in every need.